Student Organizations

Policies

For an extensive list of University policies related to on-campus events, visit the University Events website. Please also review the Student Organization Manual: Chapter 4 Food (PDF) if your event includes food or drinks. Please note that heating elements are not allowed on booth tables surfaces or Student Union furniture. This includes but is not limited to hot plates, microwaves, slow cookers, toasters etc. All Student Organizations that request to use any SU/SSB/SSA event spaces and/or equipment, thereby agree to adhere to all Student Union Reservations and Operations Compliance (SUROC) Guidelines (PDF) and will be held accountable accordingly, should they fail to do so.

Student Organization Manual

Review the Student Organization Center’s Student Organization Manual (PDF) to better understand the rights and responsibilities of registered student organizations on campus. The manual also explains policies for planning events on campus. 

Additional Equipment

To rent equipment from the Student Organization Center, please visit the Student Organization Center (SU 2.416). Equipment will be handed out on a first come, first served basis.

Fees

Registered student organizations do not pay rental, police or media service fees in any locations reserved via the Student Union reservation system. If you are a registered student organization and require media services outside of what the SU can provide, please indicate the services and/or AV items needed through your reservation request.

All services will be ordered by the Student Organization Center (SOC) or Fraternity and Sorority Life (FSL) advisor. Please do not contact UTD Media Services, the UTD Police Department or Facilities Management on your own.