Student Organizations

Policies

For an extensive list of University policies related to on-campus events, visit the University Events website. Please also review the SOC Food Policy if your event includes food or drinks. Please note that heating elements are not allowed on booth tables surfaces or Student Union furniture. This includes but is not limited to hot plates, microwaves, slow cookers, toasters etc. All Student Organizations that request to use any SU/SSB/SSA event spaces and/or equipment, thereby agree to adhere to all Student Union Reservations and Operations Compliance (SUROC) Guidelines and will be held accountable accordingly, should they fail to do so.

Student Organization Manual

Review the Student Organization Center’s Student Organization manual to better understand the rights and responsibilities of registered student organizations on campus. The manual also explains policies for planning events on campus. 

Forms

• Event Enhancer Request Form. Submit this form to rent equipment from the Student Organization Center. Requests are first come, first served, and must be submitted at least five days in advance.
• Amplified Sound Form. Submit this form if you have received an email requesting this form for your outside reservation (The Plinth, Chess Plaza, the Gazebo, the SU Mall).

Fees

Registered student organizations do not pay rental, police or media service fees in any locations reserved via the Student Union reservation system. If you are a registered student organization and require media services outside of what the SU can provide, please indicate the services and/or AV items needed through your reservation request.

All services will be ordered by the Student Organization Center (SOC) or Fraternity and Sorority Life (FSL) advisor. Please do not contact UTD Media Services, the UTD Police Department or Facilities Management on your own.