Departments
Policies
For an extensive list of University policies related to events on campus, visit the University Events website. All Departmental Organizations that request to use any SU/SSB/SSA event spaces and/or equipment, thereby agree to adhere to all Student Union Reservations and Operations Compliance (SUROC) Guidelines and will be held accountable accordingly, should they fail to do so.
Fees
Groups outside of the Division of Student Affairs will be charged for use of meeting space within the Student Union (SU), Student Services Building (SSB) and Student Services Building Addition (SSA). Usage rates vary based on the number of rooms reserved and how long the room is booked.
For your convenience, information is listed below on pricing and available basic AV equipment. All charges include set up, tear down, cleaning and room reservation fees. Set up includes items such as tables, chairs and A/V equipment at no additional cost.
Student Union (SU) Room Fees
| Room(s) | Half-Day Fee (1-4 hours) | Full-Day Fee (5+hours) |
|---|---|---|
| Student Union First Floor | $50 | $100 |
| 1 Galaxy Room (SU 2.602 A, B or C) | $50 | $100 |
| 2 Galaxy Rooms (SU 2.602 AB or BC) | $100 | $150 |
| 3 Galaxy Rooms (SU 2.602 A, B and C) | $150 | $200 |
| 1 Artemis Hall Room (SU 2.905 I or II) | $20 flat rate | $20 flat rate |
| 2 Artemis Hall Rooms (SU 2.905 I and II) | $40 flat rate | $40 flat rate |
| Outdoor and/or Indoor SU Booth(s) | no charge | no charge |
Student Services Building (SSB) Room Fees
| Room(s) | Half-Day Fee (1-4 hours) | Full-Day Fee (5+hours) |
|---|---|---|
| SSB 2.102 | $20 flat rate | $20 flat rate |
Student Services Building Addition (SSA) Room Fees
| Room(s) | Half-Day Fee (1-4 hours) | Full-Day Fee (5+hours) |
|---|---|---|
| Gaming Wall | $50 | $100 |
| SSA Meeting Room(s) (includes LCD projector w/audio and HDMI cable) | $20 flat rate, per room | $20 flat rate, per room |
| SSA Auditorium | $100 | $200 |
| SSA Conference Package (includes all SSA Meeting Rooms, Gaming Wall and Auditorium) | $200 | $400 |
Invoicing and Billing
Departments will be billed via their cost center. The staff or faculty member that is submitting the request will be required to provide an applicable cost center account number at the time of reservation submission. A confirmation email will serve as the invoice. The invoice must be paid within the same fiscal year of the event.
Additional Audiovisual Equipment
If you need additional A/V equipment outside of what the SU can provide, please complete a work order with either Facilities Management or UTD Media Services. These areas will incur additional fees separate from the SU room reservation fee.
Campus Police
If your event requires University Police, please note that a request must be submitted two weeks prior to the date of the event. These services will incur an additional fee. Please complete the Police Departments Event Registration Form for details about fees.